OFFICAL MINUTES

Chatfield Public Schools School Board ISD #227

Regular Board Meeting

7/18/2016 ~ 7:00 p.m.

Meeting called to order by Jerry Chase

Pursuant to due call and notice thereof, the regular meeting of the School Board of Independent School District No. 227, Olmsted, Fillmore and Winona Counties was held on May 23, 2016. The meeting was called to order at 7:03 p.m. at the high school media center.

Roll call was taken with these members present: Jerry Chase, Scott Baker, Lanny Isensee, F. Mike Tuohy, Greg LaPlante. Board member Matt McMahon was absent. Also present were Ed Harris-Superintendent, Karyl Lyon-Business Manager, Randy Paulson-HS Principal, Luann Klevan-Community Education Director, Craig Manahan-CCTV and Administrative Assistant-Lorri Lowrey.

Mr. Chase called the meeting to order at 7:03PM. All present said the Pledge of Allegiance.

Approval of Agenda

Tuohy/Backer motion for Approval of Agenda with these changes:

Add-

9.5.1 Varsity Baseball Coach

9.5.2 Varsity Track Coach

9.9 Approve hire of Jayna Harstad/Assistant Cross Country Coach

9.10 Approve job posting of 8th Grade Girls Basketball Coach

9.11 Approve hire of Crystal Smith/ALP Paraprofessional

9.12 Approve hire of Cody Buchanan/Weight Room Paraprofessional

9.13 Approve Elementary Student Council Fundraisers: Barnes & Noble Book Fair and Read On Down the River 5k

9.14 Approve resignation of Jeff Johnson/Varsity Softball Coach

9.15 Approve job posting of Varsity Softball Coach

9.16 Approve job posting of HS Office Administrative Assistant

9.17 Approve resignation of Kerri Koenigs/3rd Grade Teacher

9.18 Approve job posting of Elementary Instructor 2016-2017

13.8 Substitute Teacher Pay

13.9 Family Activity Passes



Remove-

13.5 Approve Leave of Absence for Kim King/4th Grade Teacher-0.8

13.6 Approve Leave of Absence for Elissa Johnsrud/Reading Research-0.2

13.7 Approve Job Share/Reading Research for Kim King-0.2 and Elissa Johnsrud-0.8

Motion carried 5-0



Approval of Claims & Accounts:

Isensee/LaPlante motion for approval of Claims and Accounts as presented. Motion carried 5-0.

Approval of Consent Items

LaPlante/Backer motion to approve the Consent Items:

? Approve regular minutes of 06/27/2016

? Approve resignation of Dan Conway/HS Math Teacher

? Approve job posting of HS Math Teacher

? Approve HVED Agreement – Purchase of Education Services SY 2016-2017

? Approve Spring Coaches for SY 2016-2017:

? Varsity Baseball Coach

? Varsity Track Coach

? Approve extending Terri Dudek to 12-month employee

? Approve resignation of Robert Deering/JV Dance Coach

? Approve job posting of JV Dance Coach

? Approve hire of Jayna Harstad/Assistant Cross Country Coach

? Approve job posting of 8th Grade Girls Basketball Coach

? Approve hire of Crystal Smith/ALP Paraprofessional

? Approve hire of Cody Buchanan/Weight Room Paraprofessional

? Approve Elementary Student Council Fundraisers: Barnes & Noble Book Fair and Read On Down the River 5k

? Approve resignation of Jeff Johnson/Varsity Softball Coach

? Approve job posting of Varsity Softball Coach

? Approve job posting of HS Office Administrative Assistant

? Approve resignation of Kerri Koenigs/3rd Grade Teacher

? Approve job posting of Elementary Instructor 2016-2017

Motion carried 5-0.



Annual Review of District Policies:

Chase noted that the following district policies are to be reviewed by the board annually. Tuohy/Isensee motioned to accept these policies as presented:

• 413 Harassment & Violence (last revised 04/18/2016)

• 506 Student Discipline (last revised 04/18/2016)

• 524 Internet Acceptable Use & Safety Policy

• 806 Crisis Management Policy

• 522 & 616: see 1st Reading of District Policies

• 410, 413, 414, & 415: see 2nd Reading of District Policies

Motion carried 5-0



2nd Reading of District Policies:

LaPlante/Tuohy motion to approve the following policies:

• 410 Family & Medical Leave Policy

• 414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse

• 415 Mandated Reporting of Maltreatment of Vulnerable Adults

• 416 Drug & Alcohol testing

• 418 Drug Free Workplace-Drug Free Schools

• 420 Students & Employees with Sexually Transmitted Infection & Diseases

• 509 Enrollment of Nonresident Students Policy & Form

• 721 Uniform Grant Guidance Policy Regarding Revenue Sources

Motion carried 5-0



New Business:

Acknowledge Donations/Grants received SY 2015-2016: $ - was tabled until August meeting

Isensee/Backer motion to approve Employee Passes SY 2016-2017. Motion carried 5-0

Tuohy/LaPlante motion to approve Activities Agreement-St. Paul Lutheran School SY 2016-2017 & 2017-2018. Motion carried 5-0

LaPlante/Backer motion to Approve Long Term Facilities Maintenance Plan. Motion carried 5-0.

Jerry Chase began discussion regarding substitute teacher pay. He told of districts that have incentives for teachers to use less personal time off/vacation time reducing the need for substitutes. He would like Mr. Harris to put a recommendation together for the August board meeting.

Discussion of implementing family activity passes began with a reminder that our HS students that make the Principal’s Honor Roll receive a Gold Card. This Gold card gets them into activities for free. However, there is not an incentive like this for the elementary building. Greg LaPlante reminded the board that there are costs/expenses of athletic programming and ticket admission helps cover what participation fees do not. Mr. Harris recommended that instead of offering free passes for families that a cap is put on the admission for larger families. Mr. Chase asked the Mr. Harris put a recommendation together for the August board meeting.

THE complete minutes of this meeting are on file in the district office or on the district web page at www.chatfieldpublicschools.net

Respectfully submitted, Scott Backer, clerk

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OFFICAL MINUTES

Chatfield Public Schools School Board ISD #227

Special Board Meeting

7/18/2016 6:00 PM

Pursuant to due call and notice thereof, the special meeting of the School Board of Independent School District No. 227, Olmsted, Fillmore and Winona Counties was held on July 18, 2016. The meeting was called to order at 6:00 p.m. at the high school conference room. Roll call was taken with these members present: LaPlante, Chase, Backer, Tuohy and Isensee. McMahon absent. Superintendent-Edward Harris and Lorri Lowrey, Administrative Assistant were also present.

Mr. Chase called the meeting to order at 6:00 p.m. Members present said the Pledge of Allegiance.

Approval of Agenda

Mr. Chase noted that this was a closed session for the purpose of the Superintendents yearly evaluation. Motion by Tuohy and seconded by Isensee to approve the agenda to include the request made by Superintendent Harris to open his review and not conduct a closed session. Motion carried 5-0.



Superintendent Evaluation:

Mr. Harris began by reviewing goals from his review in 2014-2015 that carried over into 2015-2016.

? Continue to monitor the principals’/teacher evaluation plans. We have successfully tied aspects of the evaluation platform directly into the work of the PLC groups (staff development) which is a connection that is hard to make but is best practice. He explained the change for the better from TalentEd system to iObservation system. We’ve made good progress. RECOMMENDATION – maintain this goal for 2016-2017 as we work to continue to improve.

? Technology needs: hire staff to expand opportunities to initiate & use current technology in the classroom. RECOMMENDATION – retire this goal as Kristy Cook has done her job well to provide opportunities for both our staff & students.

? Continue monitoring coaches’ performance. The Athletic Director was delegated to improve communications with athletes, parents, and coaches. System is becoming standard procedure but continues to need attention. RECOMMENDATION – monitor to ensure that it remains effective and creditable.

Scott Backer took this time to ask about evaluations for principals, business manager, community education director, activities director, director of technology etc. While principals are formally evaluated every year, “at will” employees who serve as department heads are not. Mr. Chase explained the reason for the coach’s goal is because there was and continues to be a need for it. Mr. Tuohy suggested that maybe more discussion for these “missing” evaluations be done in conjunction with salary discussions for these individuals.

? Continue to improve building level communications: It is no longer necessary that the administration direct the teachers with regards to staff development or curriculum/instruction. Rather they are facilitating teacher directed staff development efforts which is going very well. Using the PLC structures teacher leaders have emerged and staff in both buildings are showing ownership in these areas. Mr. Harris thanked the board for the Late Start Wednesdays as consistent meetings are a big part of improving. RECOMMENDATION – continue to monitor as this is a growing goal.

? Continue to maintain a good relationship with personnel outside the School District: Mr. Harris stepped back in 2015-2016 due to working on the school levy/bond election. Might re-engage some in 2017 as it is a funding year.

? Continue to apprise the school board of school district finances. RECOMMENDATION – Mr. Harris expressed that he felt that this is more of a standard expectation and not really a goal.

Mr. Harris noted that the goals from 2014-2015 were pushed forward to 2015-2016 and he revisited those goals:

? Continue monitoring the present goals – see notes above

? Work at passing an operating levy and building bond. The operating levy passed, the facility bond did not. He has been preparing for a possible bond election this November. RECOMMENDATION – continue with a goal to getting a HS building bond to pass.

Mr. Harris then suggested these goals for 2016-2017:

1. Continue monitoring & supporting the current teacher evaluation and PLC framework development efforts as described in his 2014-2015 evaluation.

2. Continue monitoring & supporting the effective application of coach’s development and evaluation system as described in his 2014-2015 evaluation.

3. Effectively support the next building bond referendum.

4 Ensure compliance with policy 618 (Assessment of Student Achievement) by establishing the criteria for assessment as described in section IV.

5. Ensure compliance with policy 533 (Wellness) by developing a functional Wellness Committee.

6. Evaluate SPED programming and resource allocation for FY 2018:

Mr. Chase thanked Mr. Harris for all of his hard work and stated that the board feels very comfortable with his job performance. Mr. Harris thanked the board for the support that they have shown him.

Tuohy/LaPlante motion to adjourn at 6:55 p.m. Motion carried 5-0.

Respectfully submitted,

Scott Backer, Clerk



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OFFICIAL MINUTES

Chatfield Public Schools School Board ISD #227

Special Board Meeting

8/3/2016 ~ 6:00 PM

Pursuant to due call and notice thereof, the special meeting of the School Board of Independent School District No. 227, Olmsted, Fillmore and Winona Counties was held on July 18, 2016. The meeting was called to order at 6:00 p.m. at the high school conference room. Roll call was taken with these members present: LaPlante, Chase, Backer, Tuohy, McMahon and Isensee. Superintendent-Edward Harris was also present.

Mr. Chase called the meeting to order at 6:00 p.m. Members present said the Pledge of Allegiance.

Approval of Agenda

Motion by McMahon and seconded by Tuohy to approve the agenda. Motion carried 6-0.

High School Facilities

Preston Euerle from RA Morton, Jeri Fink from Wendel Companies, Jeff Seeley from Ehlers and Superintendent Ed Harris presented plan and budget refinements to the School Board that coincided with the tolerances of the community as indicated by the recent survey. Discussion and questions followed.

Motion by Tuohy to authorize the Superintendent to work with Wedel Companies, RA Morton, and Ehlers to prepare and submit the Review and Comment document to MDE for a $10.8-million-dollar school bond referendum election to be held on November 8, 2016. 2nd by McMahon. Motion carried 6-0.

Tuohy/Isensee motion to adjourn at 6:55 p.m. Motion carried 6-0.

Respectfully submitted, Scott Backer Clerk

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OFFICAL MINUTES

Chatfield Public Schools

School Board ISD #227

Special Board Meeting

7/26/2016 ~ 6:00 p.m.



In Attendance

Pursuant to due call and notice thereof, the special meeting of the School Board of Independent School District No. 227, Olmsted, Fillmore and Winona Counties was held on July 18, 2016. The meeting was called to order at 6:00 p.m. at the high school conference room. Roll call was taken with these members present: LaPlante, McMahon, Backer, Tuohy and Isensee. Chase was absent. Superintendent-Edward Harris, was also present.

Mr. Tuohy called the meeting to order at 6:00 p.m. Members present said the Pledge of Allegiance.



Approval of Agenda

Motion by LaPlante and seconded by Backer to approve the agenda. Motion carried 5-0.



High School Facilities

Sue Peterson/School Perceptions presented the results from the most recent community survey on the high school facility. She recommended that the school board consider adjusting the price point of the potential future project to align with the survey results.

Discussion regarding the scope & price point of the project ensued. The discussion will be continued on August 3 following the acquisition of more price point adjustment information.

Isensee/LaPlante motion to adjourn at 7:45 p.m. Motion carried 5-0.

Respectfully submitted,

Scott Backer, Clerk