REGULAR CITY COUNCIL MEETING MINUTES OF JANUARY 9, 2017

Members Present: Mayor Hallum, Council members Bunke, Benson, Honsey, O’Donnell

Following the Pledge of Allegiance, Mayor Hallum called the regular meeting to order at 6:30 p.m.

Motion by Honsey seconded by Benson to approve the agenda as presented, with the addition of an item Council member Bunke wished to add to the reports/updates section. Upon roll call all voted aye.

Motion by Bunke seconded by O’Donnell to approve the December 27, 2016, meeting minutes as presented. Upon roll call, all voted aye.

The Mayor asked if there were any citizens wishing to be heard with no one present wishing to speak at this time.

The following notices and communications were reviewed:

• SEMLM annual meeting in Rochester, January 31, 2017

• RP Valley Chamber of Commerce annual meeting at The Creamery, February 2, 2017

Motion by O’Donnell seconded by Bunke to approve the consent agenda consisting of the following:

• Approval of Verified Claims and Fund Summary Report for period ending 01/09/17

• Approval of Financial Statement and Investment Report

• Approval of PWD Overtime & Banked Hours Report

• Approval of Police Dept. Revenue & Expense Report

• Approval of Police Dept. Activity Report

• Approval of Utilities Fund Recap Report

• Annual recap of building/ zoning permits issued 2013-2016 and history of permits since l989

• Recap of Veteran’s Memorial Park 2016 financial report indicating all expenses to date have been covered through donations and/or funding from the American Legion Post

• Annual recap of the 2016 Aquatic Center Revenue and Expenses report indicating historical comparisons of lessons, season tickets, daily receipts, operational expenses, capital outlay expenses, days and hours of operations and net losses over the past years

Upon roll call all voted aye.

At this time a public information meeting was held to discuss the City of Rushford Wellhead Protection Plan (WHP), Part 1. Pat Bailey of the MN Dept. of Health was present to discuss the Plan, noting that the Dept. of Health has approved Part 1 pertaining to the delineation of the wellhead protection area, the drinking water supply management area boundary and the well and drinking water supply management area (DWSMA) vulnerability assessment.

Local units of government that are wholly or partially within the wellhead protection areas have been provided a copy of the report and notification of this public information meeting.

The City wells have been ranked “low vulnerability” based on construction standards, geologic conditions at the well sites, and water samplings conducted. Reports indicated there were no detectable levels of human caused contamination; the aquifer exhibits low geologic sensitivity throughout the DWSMA; residence time of the groundwater in the aquifer is quite long and some contaminants are naturally occurring and are treated before entering the distribution system.

Bailey reviewed for the council the MN Statutes involved in the WHP, the geology of the area and the use of well inventory information available for use in the plan. Jennifer Ronnenberg of the Fillmore County Soil & Water District was also present at this meeting.

It was noted that after the 2007 flood, FCSW assisted with paperwork and funding for sealing several hundred residential wells in the area. Bailey noted that Part 2 of the WHP will look at the delineated areas and provide for management strategies, which may include educational efforts for any wells that could be a pathway to ours.

Work will continue on the source inventories, management plans, contingency plans and implementation plans with the goal to complete the WHP by the end of 2018. The Council thanked Ms. Bailey for attending the meeting and providing more insight into the program and purpose.

Motion by Honsey seconded by Bunke to approve the time and dates for the 2017 calendar of regular meetings of the Rushford City Council, typically the second and fourth Mondays of each month with a 6:30 p.m. start time at the Rushford City Hall. Some variations may be warranted to accommodate the timing of official holidays. Upon roll call all voted aye.

Motion by O’Donnell seconded by Honsey to appoint Council member Bunke as the “Acting Mayor” for calendar year 2017 to preside at the meetings of the Council in the absence of the Mayor, or during his disability, be Acting Mayor with full power as Mayor. Upon roll call all voted aye.

Discussion was held on the various Council member appointments to act as liaisons and/or voting members to various boards and commissions. Motion by Bunke seconded by Benson that the appointments for 2017 shall remain the same as 2016 as follows:

Planning Commission: Jim O’Donnell

Airport Commission: Chris Hallum

Library Board: Jim O’Donnell

Electric Commission: Chris Hallum

Community Ed: Terri Benson

Labor/Management: Chris Hallum, Vern Bunke

Trees/Trails/Parks: Vern Bunke

Safety Committee: Chris Hallum

Economic Development Authority: Terri Benson, Mark Honsey

Upon roll call all voted aye.

Motion by Honsey seconded by O’Donnell to approve the appointment of volunteer citizens to the respective boards and commissions as listed below. Existing incumbents whose terms are currently expired will be renewed and several open positions still remain to be filled.

Planning Commission: Jack O’Donnell and Herb Highum appointed to a three-year term

Electric Commission: Steve Thorson and Jeff Bunke appointed to a two-year term

Open Positions remain to be filled in Electric Commission, Airport Commission (2) and Trees/Trails/Parks (1). Upon roll call all voted aye.

The Council at this time thanked all the board members for their service and those who continue to serve and give of their time and expertise to the various boards and commissions.

Motion by Honsey seconded by Benson to approve the annual appointment of the following person(s) or agencies to the positions listed:

Animal Control: Robert Brand

Newspaper: Tri-County Record Fire Marshall: Fire Chief Corcoran

Primary Bank Depository: Merchants Bank;

Secondary Depository: Rushford State Bank

Forrester & Emergency Operations Director: Administrator Chladek

General Legal Services: Chiglo Law

Prosecutorial Legal Services: Luhmann Law, LLC

It was noted the appointment for the Health Officer/Ambulance Department will be delayed until a later meeting. Upon roll call all voted aye.

Councilmember Bunke noted the need for the Labor/Management committee to get together to prepare for upcoming contract negotiations.

Clerk Zacher noted that discussion had been held regarding having both the AFSCME and IBEW union representatives come to meet Administrator Chladek in an informal meeting session; as there has been no need for any meetings in the past few months.

The current union contract runs through the end of 2017 and negotiations would typically start mid-year.

Motion by Honsey seconded by Benson that the meeting be adjourned at approximately 7:12 p.m. Upon roll call all voted aye.

Submitted by:

Kathy Zacher, City Clerk/Treas.

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